Felixstowe Conservative Club Privacy Policy

Who We Are

The Felixstowe Conservative Club (‘we’ or ‘us’ or ‘our’) gather and process your personal information under this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations and explains how why and when we process your personal data.

The Felixstowe Conservative Club registered office is at 28 High Road West, Felixstowe, Suffolk. IP11 9JB and we are a company registered in England and Wales under company number IP05273R and act as the data controller when processing your data. Our designated Data Protection Officer/Appointed Person is the Club Secretary, who can be contacted at The Felixstowe Conservative Club, 28 High Road West, Felixstowe, Suffolk. IP11 9JB

Information That We Collect

The Felixstowe Conservative Club processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

The personal data that we collect is: –

  • Name
  • Date of Birth
  • Home Address
  • Personal Email
  • Home Telephone Number
  • Mobile Telephone Number

We collect information in the following ways: –

Membership forms, Information forms, Online forms, website forms and orders, employment CVs

How We Use Your Personal Data (Legal Basis for Processing)

The Felixstowe Conservative Club takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required by law. We only retain your data for as long as necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.  The purposes and reasons for processing your personal data are detailed below: –

  • We collect your personal data in the performance of a contract or to provide a service
  • We collect and store your personal data as part of our legal obligation for business accounting
  • We will occasionally send you marketing information where we have assessed that it benefits you as a customer or prospective member and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests

Your Rights

You have the right to access any personal information that The Felixstowe Conservative Club processes about you and to request information about: –

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long do we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request the erasure of your personal data or to restrict processing (where applicable) following the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

Safeguarding Measures

The Felixstowe Conservative Club takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: – SSL, restricted access, IT authentication, firewalls, and anti-virus/malware protection.

Transfers Outside the EU

The Felixstowe Conservative Club utilise some products or services (or parts of them) that may be hosted/stored in non-EU countries, which means that we may transfer any information which is submitted by you through the website outside the European Economic Area (“EEA”) for the below purposes: –

Including MailChimp, WIX, HydroPlus, Formstack, Survey Monkey, Zoho, MyZone, Adobe Esign, Gladstone MRM.

Therefore, when you use our website/send us an email/sign up for our newsletter, or sign up for a trial or membership the personal information you submit may be stored on servers which are hosted in non-EU countriesWhere this is the case, we will take steps to ensure that those providers use the necessary level of protection for your information and abide by strict agreements and measures set out by The Felixstowe Conservative Club to protect your data and comply with the relevant data protection laws.

Legitimate Interests

As noted in this notice's ‘How We Use Your Personal Data’ section, we occasionally process your personal information under the legitimate interests legal basis. Where this is the case, we have carried out a thorough Legitimate Interests Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our interests; ensuring that they are proportionate and appropriate.

We use the legitimate interests legal basis for processing data for anyone who has given their details to us who has shown interest in a trial, short-term membership, membership, ex members and have identified that our interests are aligned and you are interested in what you have enquired about promotions, offers and benefits.

How Long We Keep Your Data

The Felixstowe Conservative Club only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details and account details) for a minimum of 6 years after which time it will be destroyed.

We will keep member's data for the duration of being a member and 6 years thereafter

We will keep prospective and ex-members data until you withdraw your consent

Special Categories Data

As The Felixstowe Conservative Club does not process any sensitive personal information (known as special category data) about you, there is no requirement for us to provide information here.

Cookie Notice

‘cookie’ is a small piece of data sent from a website and stored on the user’s computer by the user’s web browser while the user is browsing. When you visit a site that uses cookies for the first time, a cookie is downloaded onto your computer/mobile device so that the next time you visit that site, your device will remember useful information such as items added to the shopping cart, visited pages or logging-in options.

Cookies are widely used to make websites work or to work more efficiently, and our site relies on cookies to optimise user experience and for features and services to function properly.

Most web browsers allow some control to restrict or block cookies through the browser settings, however, if you disable cookies you may find this affects your ability to use certain parts of our website or services. For more information about cookies visit https://www.aboutcookies.org.

Lodging A Complaint

The Felixstowe Conservative Club only processes your personal information in compliance with this privacy notice and following the relevant data protection laws. If, however, you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to complain to the supervisory authority.

The Felixstowe Conservative Club Limited

The Club Secretary

28 High Road West, Felixstowe Suffolk. IP11 9JB